Learning Assessment System and Its Monitoring

There is an Exam Committee in the School of Education, headed by Associate Dean with all four HODs and Exam Officer as the member.  All the activities related to students’ learning assessment is managed by this Committee.  However, the Committee focuses mainly on the end-semester assessment and the in-semester activities are carried out by the faculties themselves, in consultation with the concerned department.  The same practice will be followed for online assessments as well.  In addition to the existing rules related to assessments, the following rules are to be followed.

Going for online assessment might need to redesign the mode of assessments.  Assessment planning now should focus on the online version and could use discussion forums, quizzes, workshops, case papers, reflective notes, class presentations, etc.  Depending upon the nature of subjects, students could also be asked to conduct brief research that could be carried out online and preparing the report based on the study thus conducted.  Group works could also be planned in Moodle where students discuss how to perform the task and share the task among themselves and then accomplish the task with the contribution of all group members.  The faculty then can see not only the completed task but also the contribution of each member of the group and assign grade as per each member’s contribution.  Oral or written tests could also be one important mode of assessment where the student number is comparatively small.  These are just a few examples and there could be other modes as well.  Whatever modes we adopt we need to give clear instructions to students on carrying out the assigned task.

As per our academic calendar, the end-semester assessments are to be conducted at the end of June (22-29 June).  However, if necessary, the Exam Committee could suggest new dates for conducting the end-semester assessments.  Once the Exam Committee finalizes the assessment week(s), all departments will then inform the students accordingly.  The concerned faculties will then set the day and time within the specified duration of the end-semester assessment, inform this to the students and the Exam Committee and the concerned department and then conduct the assessment.  The Committee will also ask all the faculties (through Exam Office) for their plan for end-semester assessments.  It will review the plan and if found necessary, will revise.

In the case of our bachelor-level program Chinese Language Teaching (BEd CLT) the end-semester assessments are to be conducted by the central Exam Office with the active participation of the concerned faculties and the Exam Office of the School.

By nature, online assessments (in-semester and end-semester) allow more freedom to students as they generally get the opportunity to prepare their assignments on their own.  Depending upon the nature of the course, assessment questions must be developed in the manner that the students would have the opportunity to show their higher-order learning like creating, evaluating, analyzing, or even applying.  We should give them the questions/tasks in which they have to do some advanced thinking like solving, arguing, linking, implementing.

One of the fundamental concerns of any assessment system is the reliability and validity of the whole process.  A strong system of monitoring is important to ensure the fairness and rigor of the assessment process.  All the processes explained above about the assessment system illustrates the efforts we have been making to maintain its rigor.

The Exam Committee will be monitoring the whole process of end-semester assessment, particularly when these are conducted in virtual class sessions or where feasible.  The Committee will develop a monitoring plan for all other assessments that will not be conducted in virtual class sessions.  The plan will adopt the strategy depending upon the modes of assessments that will be used.

Students working in their thesis/dissertation and those who are working in their internship/work-based learning need to identify alternative ways to carry out these tasks.  Possibilities could be explored for online data collection, online internship, paper writing/project works, thesis/dissertation based on secondary data, etc.  We need to discuss these alternatives on a case by case basis.  So, students who are on their thesis/dissertation, internship, work-based learning are requested to contact their respective HOD/Program Coordinator.

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